Quiz

Travelling Allowance

Travelling Allowance (TA) is a sum of money provided to an individual by an organization to cover travel-related expenses incurred during official duties. It can be offered in various forms, such as fixed allowances or reimbursements for specific expenses.

Pay level of Government Employee

Pay level in CCS(Revised Pay) Rules 2016, of a Government Employee is determining the TA/DA for entitlement. To determine TA/DA, pay means the basic pay drawn in the Pay Level in the pay matrix and does not include NPA(Non-Practicing Allowance), Military Service Pay (MSP) or any other type of pay,

Types of Travelling Allowance:

1. Daily Travel Allowance:

• Paid to cover daily travel expenses, such as commuting to and from work or traveling for work-related meetings within the city.

• Usually includes public transportation fares or personal vehicle mileage  

S.No.	Pay Level in Pay Matrix	Entitlement
	Level 14 and Above	Reimbursement of AC Taxi charges as per actual expenditure commensurate with official engagements for travel within the city
2.	Level 12 and 13 and 13-A	Reimbursement of AC Taxi charges of up to 50 Km for travel within the city
3.	Level 9 to 11	Reimbursement of non-AC Taxi of up to Rs. 422.50 per day for travel within the city
4.	Level 6 to 8	Reimbursement of non-AC Taxi of up to Rs. 281.25 per day for travel within the city
5.	Up to level 5	Reimbursement of non-AC Taxi of up to Rs. 141.25 per day for travel within the city

2. Outstation Travel Allowance(TA on Tour):

• For travel outside the employee's normal work location (e.g., traveling to another city or country).
• Covers transportation, accommodation, meals, and incidental expenses.

Entitlement- 

TA on tour is from Headquarter/duty point/residence at headquarters to duty point at the distant station and vice-versa, it will be 

(i) Fare for journeys by Rail/road/air/sea

(ii) Road mileage for road journeys otherwise than by bus

(iii) DA for the entire period of absence from HQs including the journey period.

Employees living in cities with US(Urban Agglomeration) are eligible for reimbursement of to and fro for Taxi/Scooter charges from the residence in the UA to the Railway Station/Bus Station/Airport. 

On Tour or Training - 

TA on tour is from duty point/residence at HQs to duty point at the distant station and vice-versa. it includes :- (i) Fare for journeys by tail/road/air/sea, (ii) Road mileage for road journey otherwise than by bus, (iii) DA for the entire period of absence from HQs including journey period.

(i) Travel within the country - 

S.No.	Pay Level in Pay Matrix	Entitlement
1.	Level 14 and Above	Business/Club class by air or AC-I by train
2.	Level 12 and 13 (13-A)	Economy class by air or AC-I by train
3.	Level 6 to 11	Economy class by air or AC-II by train
4.	Level 5 and below	First Class/AC-III/AC Chair car by train

Government Employee is also allowed to travel by Premium Trains/Premium Tatkal Trains/Suvidha Trains, the reimbursement of tatkal booking charges and dynamic/flexi fare in Shatabdi/Rajdhani/Duronto trains and Tatkal Seva Charges which has fixed, while on official tour or training. Entitlement in above said trains as under - 

S.No	Level	Travel Entitlements in Premium/Premium Tatkal/Suvidha/Shatabdi/Rajdhani/Duronto Trains
1.	12 and above	Executive/AC 1st class (In case of Premium/Premium Tatkal/Suvidha/Shatabdi/Rajdhani Trains as per available highest class)
2.	6 to 11	AC 2nd Class/Chair car (in Shatabdi Trains)
3.	Up to level 5	AC 3rd Class/Chair Car

Note: Employees are allowed to travel by Tejas Express/Vande Bharat/Humsafar Express trains for the journey on Tour/Training/Transfer/Retirement in addition to the above train and entitlement will be the same as Shatabdi Trains. 

(ii) International Travel Entitlement 

S. No	Level	Travel Entitlements
1.	17 and above	First Class
2.	14 to 16	Business/Club Class
3.	Up to level 13-A	Economy Class

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QUIZ-1

(iii) Entitlement for Journey by Sea or by River Steamer:

        

S. No	For Places other than A&N Group of Islands and Lakshadweep Group of Island		For Travel between the mainland and the A&N Group of Islands and Lakshadweep Group of Islands by ships operated by the Shipping Corporation of India Limited
	Level	Travel Entitlement	Level Travel Entitlement
1	9 and above	Highest Class	Deluxe Class
2	6 to 8	Lower class if there are two classes only on the steamer	First/’A’ Cabin Class
3	4 and 5	If two classes-  The lower Class If three classes – Second Class If Four classes- the third class	Second ‘B’ Cabin Class
4	Up to 3	Lowest class	Bunk Class

3. Mileage Allowance

(a) At places where specific rates have been prescribed 

S.No.	Pay Level	Entitlements
1	14 and Above	Actual fare by any type of public bus including AC Bus OR At prescribed rates of AC taxi when the journey is actually performed by AC Taxi OR At prescribed rates for autorickshaw for journeys by autorickshaw, own car, scooter, motorcycle, mopped, etc.
2	6 to 13-A	Same as above with the exception that journey by AC taxi will not be permissible
3	4 and 5	Actual fare by any type of public bus other than AC bus OR At prescribed rates for autorickshaw for journeys by autorickshaw, own car, scooter, motorcycle, mopped, etc.
4	Up to 3	Actual fare by ordinary public bus only OR At prescribed rates for autorickshaw for journeys by autorickshaw, own car, scooter, motorcycle, mopped, etc.

(b) Where no specific rates have been prescribed either by the Directorate of Transport of the concerned State or of the neighboring State - w.e.f 01.01.2024

1. For journeys performed in own car/taxi:- Rs. 30 per Km.
2. For journeys performed by autorickshaw, own scooter, etc.:- Rs. 15 per Km.

Note: Will further rise by 25% whenever DA increases by 50%.

Some Important points -

1. Journey by Tonga/autorickshaw/cycle rickshaw/man-driven rickshaw etc. - these modes of transport is equated to a journey by scooter/motorcycle. if sharing a friend scooter as a pillion rider the amount admissible will be half the prescribed rate or the actual cost of propulsion, whichever is less \

2. Sharing auto/taxi- actual share limited to half the mileage.

 3. Reservation Charges - is reimbursable 

4. Internet/e-ticketing charge - reimbursable if the tickets are booked through the website of Indian Railway.

5. Journey by road between places are not connected by rail - the employee can travel by their entitled conveyance or public transport system, the mode of conveyance needs no approval from higher authority.

6. If an employee goes to collect the air/rail tickets from the Railway Station/booking offices, conveyance charges will be admissible by public transport

7. Service charges if taken by Traveler's agents recognized by the Zonal Railways to give the service is reimbursable.

8. when a government servant with disabilities during travel while on tour/training is allowed to accompany an escort then TA (only mileage allowance) is reimbursable, subject to condition.

9. if the journey was cancelled in public interest then cancellation and reservation charges are reimbursable and should be claimed in normal TA form.

10. Element of Service tax/Education Cess and other similar levies charged by Air/Road/Rail/Steamer are reimbursable.

11. When a probationer is going on training, No TA is allowed for onward journey to the training institute/outstation for training activity/no boarding-lodging/no transport charges/no Daily allowance is reimbursable. only one side TA is reimbursable after completion the training to report the duty.  

12. When an employee is going to participate in competitions/events in music/dance/drama(conducted by CCSCSB)/sports events/tournaments of National or International importance will be treated as duty and TA rules will be apply.

 

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4. Journey by Air

Guidelines on Air Travel:- 

(i) in all cases of Air Travel where Government of India bears the cost of air passage air tickets shall be purchased from the three Authorized Travel Agents -

        (a) M/s. Balmer Lawrie and Company Limited (BLCL)

        (b) M/s. Ashok Travels and Tours (ATT)

        (c) Indian Railway Catering and Tourism Corporation Ltd. (ITCTC)

(ii) Flight ticket should be booked by the employee on their entitlement having the "best available fare". fare should be cheapest fare in available fare. Non-stop flight should be prefer

(iii) To avail most competitive fares, ticket to be booked at-least 21 days prior to the intended date of travel, cancellation should be avoided and one ticket for each leg of travel should be booked.

(iv) Tickets may be collected by office or by the employee himself, agency charges or convenience fees will not be paid to the agency and the choice of the travel agents for booking of ticket is left to the Ministry/Department.

(v) if an employee could not book a ticket from any authorized agent/website due to unavoidable circumstances, then relaxation will be given by the Financial Advisor of the Ministry/Department and Head of the Department not below the rank of Joint Secretary in subordinate/attached offices.

(vi) To ensure timely payment to the agency, an employee should submitted the undertaking in prescribed pro forma within 72 hours of completion of journey.

(vii) Boarding pass should be submit along with TA Bill, if he/she is unable to submit, he/she can submit a self-declaration certificate in lieu of Boarding Pass and certificate needs to be countersigned by the controlling officer in case of officials below the Under- Secretary Level(from pay level 10 and below) 

Note:- Employees working in Tripura may travel by Air between Agartala and Kolkata on tour/transfer only. In other cases, the Secretary of the Administrative Ministries can authorize air travel, if the expenditure is kept within funds allotted.

S.No	Level	Travel Entitlements
With in India
1	14 and above	Business/Club Class
2	6 to 13 – A	Economy Class
Outside India
1.	17 and above	First Class
2.	14 to 16	Business/Club Class
3.	Up to level 13-A	Economy Class

 

5. Journey by Sea/River Steamer 

S.No	Level	Travel Entitlements
Journey by Sea or by River Steamer
1	9    and above	Highest Class
2	6 to 8    4 to 5       up to - 3	If Two classes:- Lower Class If Two Classes:- Lower Class If Three Classes:- Second/Middle Class If Four Classes:- Third Class Lowest Class
Entitlement for travel between the mainland and the A&N and Lakshadweep Groups of Islands by ships operated by the Shipping Corporation of India Ltd.
1.	9 and above	Deluxe Class
2.	6 to 8	First/'A' Cabin Class
3. 4.	4 and 5  up to 3	Second/'B' Cabin Class Bunk Class

DA on Tour from 01.01.2024 (Hotel/Guest House and Food Bills)

S.No.	Pay Level in Pay Matrix	Entitlement
	Level 14 and Above	Reimbursement for hotel accommodation/guest house of up to Rs. 9375 per day Food Bills not exceeding Rs 1500/day
2.	Level 12 and 13	Reimbursement for hotel accommodation/guest house of up to Rs. 5625 per day Food Bills not exceeding Rs 1250/day
3.	Level 9 to 11	Reimbursement for hotel accommodation/guest house of up to Rs. 2812.50 per day Food Bills not exceeding Rs 1125/day
4.	Level 6 to 8	Reimbursement for hotel accommodation/guest house of up to Rs. 937.50 per day Food Bills not exceeding Rs 1000/day
5.	Up to level 5	Reimbursement for hotel accommodation/guest house of up to Rs. 562.50 per day Food Bills not exceeding Rs 625/day

NOTE:-1 Reimbursement of Hotel Charges:-  The amount of claim (up to the ceiling), for levels 8 and below,  may be paid without production of vouchers against self-certified claim only. the self certified claim should clearly indicate the period of stay, name of dwelling, etc. additionally for stay in class 'X' cities the ceiling for all employees up to Level 8 would be Rs. 1250 per day but it will only be in the form of reimbursement upon production of relevant vouchers, the ceiling for reimbursement of hotel charges will further rise by 25% whenever DA increases by 50%. Entitlement of Hotel/Guest house is exclusive of all Taxes/GST.

NOTE:-2 Reimbursement of staying accommodation charges, for Level 11 and below, the claim (up to the ceiling) may be paid without production of vouchers against self-certified claim only. 

NOTE:- 3 For Food Charges:- there will be no requires separate bills for food, the lumpsum amount will be paid as given above table, no vouchers will be required and the lumpsum amount will be increase by 25% whenever DA increases by 50%. its depending on the length of absence from HQs (midnight to midnight)  would be regulated as given in the below table 

Length of absence	Amount Payable
If absence from headquarters is less than 6 hours	30% of lumpsum amount
If absence from headquarters is between 6 to 12 hours	70% of lumpsum amount
If absence from headquarters is more than 12 hours	100% of lumpsum amount

NOTE:- 4 DA rates for foreign travel will be regulated as prescribed by Ministry of External Affairs,

NOTE:- 5 For Local Journey, DA is only at the half the rate.

NOTE:- 6 For halt, beyond the circumstance of the employee due to breakdown of communications caused by flood, rain, etc., enroute treated as duty, DA is admissible.

NOTE:- 7 Due to imposition of curfew, period of absence at tour station which is regularized as special casual leave, DA will be admissible. No DA for leave and restricted holidays availed while on tour.

NOTE:- 8 If a second journey commences on the same day on which an official returns from tour to HQ, DA will be admissible for that day and should be limited to one. 

TA for local Journey 

where the duty point is located, the area beyond 8 Kms from the duty point at HQs and within the limits of suburban or other Municipalities, Notified areas or Cantonments contiguous to the Municipality/Corporation of the Town or city, and within the limits of an Urban Agglomeration within the employee's HQ is located, journey performed by an employee is called Local Journey.

 

Important Points -

1. Mileage allowance for the journeys performed on all the days spent on temporary duty and in addition 50% of the admissible DA option is available - (i) to claim reimbursement of conveyance hire charges under Delegation of Financial Powers Rules or (ii)  to claim normal TA.

2. The temporary place of duty should be beyond 8 Km from the normal place of duty, not mandatory to journey form HQ, it may be from residence, TA for local journey will be admissible.

3. Journey should be performed normally by bus, local trains or own conveyance, where travel by special means like taxi, scooter, etc. is considered necessary prior permission of superior  authority is necessary. if more than one official is deputed for duty at the same point, they should, as far as possible, travel together by sharing the hire charges of the taxi or scooter or other conveyance, if necessary, by assembling at the normal duty point.

4. DA for local journey beyond 8 kms - (a) Hotel Charges - Not applicable (b) Travel within the city/mileage allowance will be admissible as per his/her eligibility (c) Food charges will be 50% of amount payable on tour as mentioned above.

  

Q. 1 How will the claim of a Government servant to TA be regulated?

 

a)   based on rules in force at the time of journey
b)   based on rules at the time the claim is made
c)    based on rules in force at the time the claim is paid
d)   in a manner which is beneficial to the Government servant

Q.2 Under what circumstances is TA not admissible with respect to an attendant/escort accompanying a government servant with disabilities during travel, tour, traveling, etc.? 

 

a)    during a tour in India
b)   during training at HQ
c)    During a tour abroad
d)   during training in India

Q.3 For the purpose of calculating mileage allowance, a journey between two places is held to have been performed by ......... under SR.30 of TA – 

 

a)    the shortest of the two or more practicable routes
b)   the cheapest route
c)    the most convenient route
d)   the quickest route

Q.4 who of the following are not included in the term "Family"?

 

a)    Married daughters, abandoned, residing with and wholly dependent on the Government Servant
b)   Stepmother, residing with and wholly dependent on the Government Servant
c)    Father-in-law/mother-in-law of the Government servant
d)   minor brothers residing with and dependent on the Government Servant

Q.5 Define the term "Pay in the Level" for the purpose of TA/DA entitlement as per CCS(RP)Rules 2016.

a)    Basic Pay drawn in appropriate Pay Level in the Pay Matrix
b)   Basic Pay drawn in appropriate Pay Level in the Pay Matrix plus NPA
c)    Basic Pay drawn in appropriate Pay Level in the Pay Matrix plus special pay
d)   Basic Pay drawn in appropriate Pay Level in the Pay Matrix plus NPA plus Special Pay

Q.6 Which of the following kinds of TA is/are admissible to a Government Servant in various circumstances?

a)    conveyance or horse allowance
b)   daily allowance
c)    the actual cost of Travelling
d)   all the above

Q.7 Find which pay level in Pay Matrix shall be allowed for travel in Executive/AC I class in Premium/Premium Tatkal/Suvidha/Shatabdi/Rajdhani/Duronto trains while on tour - 

a)    Level 14
b)   Level 5 and above
c)    Level 12 and above
d)   Level 6 and above

Q.8 What are the TA concessions admissible to sportspersons for participating in sporting events within India?

a)    cost of travel by first class by train plus daily allowance as on tour admissible
b)   daily allowance under the rules as on tour only admissible
c)    cost of travel by first class by train only admissible
d)   No TA

Q.9 What are the charges allowed for reimbursement to the Government servant for journeys on Tour?

a)    Agency Charges
b)   All the above
c)    Cancellation/reservation charges/telegram charges
d)   Internet/e-ticketing charges, Service Tax, and Education Cess

Q.10 What is the rate of mileage allowance for journeys performed in own car/taxi where no specific rates are prescribed by the Directorate of Transport of the concerned State consequent on the implementation of the Seventh Central Pay Commission?

a)    Rs 10 Per KM
b)   Rs 12 per KM
c)    Rs. 30 per KM
d)   Rs. 24 per KM

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QUIZ - 1

Q1. (I) For local journey, DA is only at half the rate. (II) DA is admissible for period of absence at tour station regularized as Special Casual Leave (SCL) due to disturbances, imposition of curfew.

 (a) Statement-I is only correct one.

(b) Statement-II is only correct one.

(c ) Both the Statements correct one.

(d) None of the Above

Q2. (I) No DA for Sundays and Holidays unless the employee is actually and not merely constructively on camp. (II) DA for leave and restricted holidays availed on tour

(a) Statement-I is only correct one.

(b) Statement-II is only correct one.

(c) Both the Statements correct one.

(d) Neither Statement-I nor Statement-II

 Q3. At the time of Transfer, Travelling Allowance entitlements

(a) Travel entitlements for self and family.

(b) Composite Transfer Grant(CTG) .

(c ) Reimbursement of charges on Transportation of personal effects and Conveyance.

 (d) All of the Above.

Q4. Composite Transfer Grant(CTG) is allowed if

(a) The distance is from one station to another.

(b) The distance between two stations is more than 20 KMs

(c ) If actual change of residence is involved due to transfer.

(d) All of the Above.

ANS: (c ) If actual change of residence is involved due to transfer.

Q5. In case of transfer of a Government Servant, his family may travel to the new station ------.

(a) Within 6 months after the transfer

(b) Within 1 month before the transfer

(c ) At any time after transfer.

(d) Either (a) or (b)

Q6. In case of transfer between two places of distance more than 20 KMs involving actual change of residence,  a Composite Transfer Grant(CTG) is allowed for an amount equal to -----.

 (a) 100% of Basic Pay

(b) 80% of Basic Pay

(c ) 50% of Basic Pay

 (d) 90% of Basic Pay

Q7. Travelling Allowance is not granted to Govt. employee to reimburse him the expenditure incurred on travel in relation to-----.

 (a) Tour on Official duty

 (b) Transfer to another station in public interest

(c ) Visit to home town/excursion to hill station

(d) Retirement.

Q8. (I) Employees transferred in public interest will only be entitled to Travelling Allowance for self and family. (II) Employees transferred at own request are not entitled for Travelling Allowance.

(a) both the statements are correct one.

(b) Statement-I is only correct one.

(c) Statement–II is only correct one.

 (d) Both the statements are incorrect one

Q9. If advance taken at the time of Tour/Training/Transfer, then it should be adjusted within -------days from the completion of journey/joining the Headquarter.

(a) 60 days

(b) 30 days

(c ) 15 days

 (d) 50 days

Q10. Claim of TA/DA on Tour/ Training/Transfer should be made within ------- from the date of completion of journey/joining the Headquarter.

(a) 30 days

(b) 60 days

(c ) 15 days

(d) 10 days.

Q11. Where the husband-Wife couple, both Central Govt. employees, are transferred from the one and the same old station to the one and the same new station. After 60 days and within 6 months of transfer of husband, wife is transferred. The wife shall be allowed---------.

(a) 100% of Composite Transfer Grant

(b) 80% of Composite Transfer Grant

(c ) 70% of Composite Transfer Grant

(d) 50% of Composite Transfer Grant

Q12. Where the husband-Wife couple, both Central Govt. employees, are transferred from the one and the same old station to the one and the same new station. After 6 months of transfer of husband, wife is transferred. The wife shall be allowed -------.

(a) 100% of Composite Transfer Grant

(b) 80% of Composite Transfer Grant

(c) 70% of Composite Transfer Grant

(d) 50% of Composite Transfer Grant

Q13.Government Servants are entitled to avail transportation of personal effects by goods train up to 6000 KGs (a) Pay Level-12 and Above

(b) Pay Level 6 to 11

(c ) Pay Level 9 to 12

(d) Pay Level 6 and Above

Q.14 In case of transfer between two places of distance less than 20 KMs involving actual change of residence, a Composite Transfer Grant(CTG) is allowed for an amount equal to -----.

(a)    100% of Basic Pay

(b) 1/3rd of CTG

 (c) 80% of Basic Pay

(d) 50% of CTG

Q15. Staff side members of National/Departmental Council of JCM can travel by ----- in Rajdhani and --------- in other trains.

(a) AC-1 Tier,AC-2 Tier

(b) AC-3 Tier,AC-2 Tier

(c ) AC-1 Tier,AC-3Tier

(d) AC-3 Tier,AC-2 Tier

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QUIZ-2

FAQ

Q1: What is Travelling Allowance (TA)?
A: Travelling Allowance (TA) is a payment made by employers to employees to cover expenses incurred while traveling for official work or business purposes. It usually includes costs such as transport, accommodation, meals, and other travel-related expenses.

Q2: Can Travelling Allowance vary based on the mode of transport?
A: Yes, different rates of reimbursement may apply depending on the mode of transport, such as air, train, or personal vehicle. Some organizations offer mileage-based allowances for those using personal vehicles.

Q3: What happens if the actual expenses exceed the Travelling Allowance provided?
A: If the actual expenses exceed the provided TA, the employee may be able to claim the additional amount by submitting supporting documentation, subject to company policy. In cases of fixed per diem, the employee is responsible for managing expenses within the provided limit.

Q4: Can unused Travelling Allowance be carried forward or saved?
A: No, in most cases, TA must be claimed for specific trips and cannot be saved or carried forward. Unused TA does not accumulate over time.

Q5: Can Travelling Allowance be claimed for personal trips?
A: No, TA is only applicable for official work-related travel. Any expenses incurred for personal reasons during a work trip are typically not reimbursed by the employer.

Q6: How is Travelling Allowance calculated?
A: TA is usually calculated based on the distance traveled, duration of stay, and the employee’s grade or designation. Different rates may apply for domestic and international travel.

Q7: Is there a limit to the amount of Travelling Allowance?
A: Yes, many organizations and governments set limits on TA based on the type of travel, location, and employee rank. These limits ensure that TA is reasonable and corresponds to the actual cost of living in the area of travel.

Q8: What is a daily allowance or per diem in Travelling Allowance?
A: A per diem is a fixed daily allowance given to employees to cover expenses such as meals, tips, and minor travel costs. It’s a convenient way for employers to simplify TA payments, as it doesn’t require detailed receipts for each expense.

Q9: Is Travelling Allowance taxable?
A: In many countries, TA is not taxable if it is spent on actual work-related expenses. However, if the allowance exceeds the actual expenses or is a fixed amount without supporting receipts, the excess could be subject to tax.

Q10: How do employees claim Travelling Allowance?
A: Employees typically claim TA by submitting receipts, tickets, or other documentation to prove their travel expenses. Some organizations provide a fixed per diem, while others reimburse actual expenses upon submission of receipts.

Q11: What is the difference between Travelling Allowance (TA) and Conveyance Allowance?
A: TA is provided for official travel outside the regular workplace or city, while Conveyance Allowance is a fixed amount given to employees to cover daily commuting expenses between home and office.